Holiday and Leave Policy Reminder Email

Prompt preview

Write a reminder email to all employees about the end-of-year holidays. Office closure dates: Office closure Deadline to request leave: Leave request deadline Things people need to know: - Request leave in [HR system] - Unused PTO carryover limit is [number] days - Set an out-of-office reply Ask managers to confirm their team's coverage plan by the request deadline, and say who to contact for urgent issues during the closure: [Contact]. Keep it friendly, under 200 words, with the dates in bold at the top so they're easy to find. Be inclusive: not everyone celebrates the same holidays, so mention that floating holidays can be used for other observances if that applies: [confirm policy]. I work in HR at [Company], a [size]-person [industry] company based in [location]. Our values: [Value 1], [Value 2], [Value 3]. Use inclusive, plain language: gender-neutral wording, no idioms that don't translate, and no assumptions about age, family or ability. Don't invent policy details, salaries, dates or legal requirements: leave a [bracketed placeholder] instead. This is not legal advice: at the end, list anything that should be checked by legal counsel or against local employment law before it's sent.