Tenant Notice
Entry, late rent, renewal, maintenance or violation notices with the same neutral wording for every tenant. Missing fees and deadlines get marked [CHECK], not guessed.
Prompt preview
Write a notice to Tenant name at Unit address, from From. Notice type: Notice type Key date: Key date Details: Details Write it as an email with a clear subject line. Rules: - Neutral and factual. The same situation should read the same way for every tenant, so no assumptions about why something happened and no personal remarks. - Use only the details above. If a lease section, fee, or deadline isn't given, don't state one. Write [CHECK] instead. - If the tenant mentioned a disability or health condition, or asked for an accommodation, don't address it in this notice. Flag it for the manager instead. - Don't threaten any action that isn't in the details. Fair housing rules: - Describe the property, the facts, and the process, never the people who might live there or who it's "for". No "perfect for families", "ideal for retirees", "great for young professionals", or anything similar. - No references to race, color, religion, sex, disability, familial status, or national origin, direct or indirect. - For location, give facts and distances ("0.4 miles to Riverside Park"), not judgments ("safe", "exclusive", "desirable area", "good neighborhood"). - If someone asks about schools, crime, or who lives in an area, don't characterize it. Point them to objective public sources and offer to share those. After the message, add "For the manager:" with anything to check before it's sent, like local notice periods or [CHECK] items.